Zoom Meeting Management

Zoom is a cloud-based video conferencing service you can use to virtually meet with others – either by video or audio-only or both, conducting live chats and record sessions. It enables you to virtually interact with co-workers when in-person meetings are not possible.

A Zoom Meeting refers to a video conferencing meeting that is hosted using Zoom.

Here are Zoom’s core features:

  • One-on-one meetings: Host unlimited one-on-one meetings even with the free plan.
  • Group video conferences: Host up to 500 participants (if you purchase the “large meeting” add-on). The free plan, however, allows you to host video conferences of up to 40 minutes and up to 100 participants.
  • Screen sharing: Meet one-on-one or with large groups and share your screen with them so they can see what you see.
  • Recording: You can record your meetings or events too.

Zoom will be installed on your computer by IT, but if you cannot find Zoom, please navigate to https://zoom.us/download to install the application.

Scroll through the slides below to learn more about using Zoom. 

 

Logging In

Navigate to https://granicus.zoom.com. 

Zoom uses SSO, so click the Granicus corporate account you wish to use to log in, and it will log you into Zoom. 

Creating a Meeting

When logging into Zoom, it will take you to the last page you were on. If you are not already on the Meetings page, click the Meetings tab in the left-hand menu. Then click the Start a Meeting button. 

Meeting Details

Fill out the meeting details including meeting name, time and duration and click the Save button at the bottom of the screen. 

Just above the Save button is an options link where you can add additional hosts to the meeting. 

Recording a Meeting

To record a meeting, you must first enable recording in Zoom settings.

Click the Settings tab in the left-hand menu, and then the Recording tab in the top menu. Ensure the Local recording option is toggled on.

Once this option is toggled on, a Record button will appear during your live Zoom meetings. Clicking the Record button will require all attendees to agree to the recording. Those who do not agree will be removed from the meeting.

Breakout Rooms

Breakout rooms are sessions that are split off from the main Zoom meeting. They allow the participants to meet in smaller groups and are completely isolated in terms of audio and video from the main session.

Breakout rooms can be used for collaboration and discussion of the meeting. Breakout rooms can be created in the meeting setup or on the fly during the meeting using the Breakout Rooms button at the bottom of the live meeting window. 

Depending on the settings for the breakout rooms, attendees can be assigned to the rooms manually, the host or co-host can manually assign, or attendees can choose which breakout room to join.

The host and co-host can always move between any breakout rooms. Attendees can only move between breakout rooms if the breakout rooms are configured to allow attendees to choose their own breakout room.

If you have questions about Zoom, you can consult the How to Zoom guide on Confluence.

How to Zoom Guide